What is an e-invoice?

In response to the global trend of adopting e-invoicing, the Malaysian government has announced its plan to implement such a system in the country. As stated in the 2023 Pre-Budget statement by the Ministry of Finance, this initiative aims to digitize tax administration activities in Malaysia.

An e-invoice is a digital file that conforms to the format specified by the Inland Revenue Board of Malaysia (IRBM), which can be processed automatically by a related system. It serves as digital evidence of a transaction that takes place between a seller and a buyer, and it replaces traditional paper-based or other electronic documents such as invoices, credit notes, and debit notes. In addition, an e-invoice in Malaysia is required to have 53 mandatory fields containing vital information such as the seller’s and buyer’s details, item descriptions

MyInvois Implementation Timeline

August 2024

MyInvois integration becomes mandatory for taxpayers with an annual revenue of more than RM100 million.

January 2025

MyInvois integration becomes mandatory for taxpayers with an annual revenue of more than RM25 million and up to RM100 million.

July 2025

e-Invoicing becomes mandatory for all other taxpayers.

What is InvoisPlz?

InvoisPlz, developed by Syslab Technologies, serves as the intelligent middleware system bridging accounting software and the MyInvois portal. This platform serves as a centralized hub that facilitates data exchange, providing a strong foundation for effortless integration and optimized operations. InvoisPlz empowers businesses with real-time data synchronization, comprehensive analytics, and proactive alerts, revolutionizing how organizations manage their financial processes.

Robust data analysis and reporting capabilities to facilitate well-informed decision-making.
Web agent for offline accounting software integration using MQTT technology.
Standalone application option for businesses without dedicated accounting software.

Real-time data synchronization between accounting software and MyInvois portal.
Configurable integration module for seamless connectivity with any accounting software.
Proactive alerts and notifications for timely action.

Possible Integration Scenarios

Cloud-based Accounting Software Integration:

For companies that rely on cloud-based accounting software, such as QuickBooks, AutoCount Cloud, or Xero, InvoisPlz provides a seamless integration solution. InvoisPlz integrates with the client’s accounting software through its configurable integration module using REST API or SDK capabilities. It fetches invoices, payments, credit notes, and other relevant data, and pushes them to MyInvois in real-time. Simultaneously, InvoisPlz logs responses from MyInvois, which enables comprehensive data analytics, reporting, and proactive alerts for enhanced decision-making.

Offline Accounting Software Integration

For businesses that use offline accounting software, such as Million Accounting Software or AutoCount, InvoisPlz can still be leveraged to streamline invoicing. By installing a web agent on the client’s accounting software machine, offline data can be synced with InvoisPlz using MQTT technology. This web agent enables a seamless bidirectional exchange of data, ensuring the accurate and prompt transmission of invoicing data between the accounting software and MyInvois.

Standalone Application for Billing and MyInvois Integration:

In cases where clients don’t have a dedicated accounting software solution, InvoisPlz serves as a versatile standalone application. Businesses of all sizes, including SMEs, enterprises, and small F&B establishments, can leverage InvoisPlz to manage their billing processes and integrate with MyInvois seamlessly. With its user-friendly interface and robust feature set, InvoisPlz empowers businesses to streamline their invoicing workflows and stay compliant with regulatory requirements.

Why choose InvoisPlz?

Here are some reasons why you should choose InvoisPlz for MyInvois integration:

Configurable integration module

InvoisPlz offers a configurable integration module that allows you to easily connect any accounting software to MyInvois, ensuring a seamless experience.

Real-time data synchronization

InvoisPlz provides real-time data synchronization between your accounting software and MyInvois. This ensures that your data is always accurate and up-to-date & eliminates the risk of errors and delays in payments.

Comprehensive analytics and reporting

InvoisPlz offers comprehensive analytics and reporting capabilities that allow you to track your invoicing data, payments, credit notes, and more.

Proactive alerts and notifications

InvoisPlz offers a configurable integration module that allows you to easily connect any accounting software to MyInvois, ensuring a seamless experience.

Web agent for offline accounting software integration

InvoisPlz offers a web agent that facilitates bidirectional data exchange between your offline accounting software and MyInvois. This ensures that your invoicing data is accurately transmitted between the two systems, without the need for manual intervention.

Frequently Asked Questions

On average, we have a few thousand invoices per month. Can you tell us the best way for us to upload these invoices in the MyInvois portal?

Since you have a huge number of invoices to be processed every month, we highly recommend you to proceed with API integration. We can help you to integrate your accounting software with MyInvois Portal using our middleware system. Contact us for more information.

We don't want to keep our data on a 3rd party server. Can your system be deployed on our servers?

Yes, our InvoisPlz system is a 100% own branded system, which also means you can have on-premises deployment.

What if there is a change in LHDN’s e-invoice processes? Will your system adopt that?

Of course, we will make sure to keep InvoisPlz 100% compliant with LHDN’s processes.

Our accounting software is not cloud-based, do you have any integration possibilities for us? If we go with manual upload on the MyInvois portal it will take a lot of time and resources.

Yes, InvoisPlz has the option to integrate with offline systems as well. Using MQTT protocols we ensure to make it close to real-time integration. From your end, all we need is a secure internet connection. 🙂

Can your system be used as a standalone application? Without integration with our accounting or business system?

Yes, it can be used as a standalone application. You can upload invoices in bulk. OR, you can use our billing system with it. This way your billing, payments, invoices, etc all automated and integrated with MyInvois. Contact us to understand better.

What if we want some customization in your system? Will that be possible? What would be the cost of it?

We understand that every business has its processes and procedures. Keeping that in mind we do offer customization services to meet your business needs.

How to proceed?